What personal data we collect and why we collect it

The references to Tignet Ltd herein should also be read as relevant separately to Donald Wright t/a Notary Scot, a law firm.

1. Contact forms

You may supply us with information about you by filling in forms on our website. This includes information you provide when you submit a contact/enquiry form. The information you give us may include your name, e-mail address and phone number, and the nature and details of your enquiry. See our Data Retention Policy below for more information on how we handle this information.

2. Cookies

Cookies are small files that our website may place on your computer’s hard drive via your web browser, enabling us to store certain information during your visit. We use cookies on notary.scot to:

• Collect anonymous visitor statistics via Google Analytics to help us improve our site
  
• For certain settings such as website search, to persist between pages when you browse our site
  
• By using our website, you agree that we can place these cookies on your computer.
  

Your web browser has options to control and delete cookies. Please visit www.aboutcookies.org for further details.

3. Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

4. Analytics

When you browse our website, we may automatically collect information including the following:

• technical information, including your Internet protocol (IP) address, browser type and version, operating system and platform;
  
• information about your visit, including what pages you visit, how long you are on the site, how you got to the site (including date and time); page response times, length of visit, what you click on, documents downloaded and download errors.
  

5. Changes to this Privacy Policy

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

DATA RETENTION POLICY

The references to Tignet Ltd herein should also be read as relevant separately to Donald Wright t/a Notary Scot, a law firm.

1. ABOUT THIS DATA RETENTION POLICY

This policy sets out Tignet Ltd’s position in relation to the retention of personal data (being any information identifying any living person or information relating to a living person that we can identify (directly or indirectly) from that data alone or in combination with other identifiers we possess or can reasonably access. Examples of personal data include, but are not limited to, information revealing their name, address, email address, identification number, location data, online identifiers, and/or one or more factors specific to their physical, physiological, genetic, mental, economic, cultural or social identity).

Tignet Ltd has a responsibility to maintain its records and record keeping systems in accordance with the regulatory environment. This policy seeks to set out Tignet Ltd’s position with regard to the retention of personal data under the General Data Protection Regulation (“GDPR”) and any other laws and/or regulations that govern the processing of personal data from time to time.

This policy applies to all customers, suppliers, third party contacts, employees, workers and consultants of Tignet Ltd. Tignet Ltd may change, alter, amend or replace this policy at any time.

This policy is intended to ensure that Tignet Ltd processes personal data (whether in the form of employment records, client records or supplier records) in accordance with the personal data protection principles set out in the GDPR, in particular that:

• Personal data must be collected only for specified, explicit and legitimate purposes. It must not be further processed in any manner incompatible with those purposes.
  
• Personal data must be adequate, relevant and limited to what is necessary in relation to the purposes for which it is processed. When Personal Data is no longer needed for specified purposes, it is deleted or anonymised as provided by these guidelines.
  
• Personal data must be accurate and, where necessary, kept up to date. It must be corrected or deleted without delay when inaccurate.
  
• Personal data must not be kept in an identifiable form for longer than is necessary for the purposes for which the data is processed.
  
• Personal data must be secured by appropriate technical and organisational measures against unauthorised or unlawful processing, and against accidental loss, destruction or damage.
  

2. RETENTION OF CUSTOMER / SUPPLIER / THIRD PARTY PERSONAL DATA

2.1 Types of Personal Data

Tignet Ltd collects and processes personal data relating to its customers, prospect customers, suppliers, contacts, and other third parties.

2.2 Location of Personal Data

Personal data relating to customers, prospect customers, suppliers, contacts and other third parties is held by Tignet Ltd. Tignet Ltd manages personal data in accordance with this policy.

2.3 General Principles on Retention and Erasure of Personal Data

Tignet Ltd’s approach to retaining personal data relating to its customers, prospect customers, suppliers, contacts and other third parties is to ensure that it complies with the data protection principles referred to in this policy and, in particular, to ensure that:

• Records are regularly reviewed to ensure that they remain adequate, relevant and limited to what is necessary to support Tignet Ltd’s operational needs and/or compliance with legal or regulatory requirements.
  
• Records are kept secure and are protected against unauthorised or unlawful processing and against accidental loss, destruction or damage. Where appropriate, Tignet Ltd will seek to use anonymization to prevent identification of individuals.
  
• When records are destroyed, whether held as paper records or in electronic format, Tignet Ltd will ensure that they are safely and permanently erased. Consideration needs to be given to whether the document should be destroyed or subject to a further period of retention or permanent retention as an archive.
  

2.4 Retention and Erasure of Personal Data

When determining the appropriate retention period for personal data relating to customers, prospect customers, suppliers, contacts and other third parties, Tignet Ltd has regard to the purpose for which that personal data was collected. However, he also has regard to legal risk and may keep records for up to seven years (and in some instances longer) after any contractual relationship with us has ended. In some instances (where we are pursuing or defending claims) we may be required to retain the personal data for the life of that claim (including any appeals or reviews and including, where appropriate enforcement).